Sending the hours of fixed contracts is divided into unproductive hours, surcharge hours and sending surplus hours. Worked hours will not be sent as employees with a fixed contract have a fixed number of hours. These actions require some focus and are described below per section:
Step 1 Sending unproductive hours
Manager(s) add unproductive hours in the unproductive layer(s), such as (long-term) illness, holidays and leave. These can be sent. (in this example we show HR2day)
Go back to Office and choose Hour registration;
Click on the hamburger menu;
Select the unproductive layers (no schedulelayers!) you want to send;
Choose the desired period, by selecting a start date and end date;
When registering hours, choose
Unproductive hours for sending permanent employees (HR2day)(only select the unproductive layers);Important, change filter to All hours;
Click on Calculate;
Check the hours for correctness and any reports;
Click on the € logo (top right of the page);
Check the warnings;
Then click on: Download the hours as a CSV file
A file is now being exported. You can upload this file in HR2day
Step 2 Send the surcharge hours:
The set allowances (such as night allowance, public holiday allowance) can be sent. (in the example HR2day).
Go back to Office and choose Hour registration;
Click on the hamburger menu;
Select the schedule layers you want to send (you can select all layers);
Choose the desired period, with the start date and end date;
At hour registration, choose
Sending allowances for permanent employees (HR2day)Important, filter on Allowance hours (if you do not do this, the worked hours will be sent and employees will be paid twice);
Click on Calculate;
Check the surcharge hours for correctness and any reports;
Important, the surcharge hours are only visible in the list view!;
Click on the € logo (top right of the page);
Check the warnings;
Then click on: Download the hours as a CSV file;
A file is now being exported. You can upload this file.
Step 3 Paying out surplus hours
If your employee(s) with fixed contract have surplus hours and you want to send them to payout. Paying out surplus hours starts with the surplus/shortfall hours overview, where you can make a correction in the overview and send the surplus hours. (in the example HR2day).
Click on Office and choose Surplus/shortfal hours;
Click on the magnifying glass left of an employee's name;
Click in the corrections column in the line of a specific week on the titled triangle-icon;
Select the date the day you want to pay the overtime (within the period in which you want to send this);
When correcting, enter the number of hours you want to pay out with a - before;
At type you choose Payout;
For example, enter the period in the explanation. This is for yourself as a reminder and is not required;
Click on Save.
Sending overtime pay
To send the overtim hours, follow these steps:
Go to Office and choose Hour registration;
Click on the hamburger menu;
Select the schedule layers you want to send (you can select all layers);
Choose the desired period, with the start date and end date;
At hour registration, choose
Surplus hours to send permanent employees (HR2day)Important, filter on Surplus hours (if you don't do this, the hours worked will be sent and employees will be paid twice);
Click on Calculate;
Check the overtime for correctness and any reports;
Click on the € logo (top right of the page);
Check the warnings;
Then click on: Download the hours as a CSV file
A file is now being exported. You can upload this file.
NOTE: The hours can be exported multiple times from L1NDA and imported into your hour registration. Depending on the settings in your hour registration, with a new import with the same or overlapping data, the new data can be added, changed or replaced. Please contact your hour registration about this.